Lab Sample Management Software
Laboratory Sample Management Software (LSMS)
Laboratory Sample Management Software (LSMS) is a powerful, specialized solution designed to automate and streamline every stage of laboratory sample handling, from collection and labeling to tracking, storage, and disposal. It integrates seamlessly with other laboratory software systems like Laboratory Information Management Systems (LIMS) and Electronic Lab Notebooks (ELN) to create a unified platform for comprehensive laboratory data management.
In addition to core functionalities, LSMS offers features that elevate user experience and efficiency across lab operations.
What are samples that are tracked?
- Human clinical testing samples like- urine, blood, saliva, stool, etc.
- Cultural Pathogens samples like strains of virus, bacteria, etc.
- Bio-active agents used in manufacturing
- Chemical reagents
- Hazardous, chemical and other radioactive wastes, etc.
- Specimen storage to retrieve sample from it
Specimens vs Samples: Key Laboratory Differences
- In a laboratory setting, specimen is the original material collected from an organism or environment for scientific examination. Examples include a blood draw, tissue biopsy, or environmental swab. It represents the entire entity or a significant part, often preserved for comprehensive analysis or future reference.
A sample, on the other hand, is smaller representative sub-portion taken from the specimen for specific tests and analysis. For example, an aliquot of plasma from the blood drawn or a section of tissue biopsy. Samples are then processed and analyzed to obtain results, ensuring they reflect the characteristics of the entire specimen. - This distinction is critical for carrying out accurate communication, proper handling, accurate regulatory compliance and quality control in labs.
- Specimens require certain storage and preservation ways, while samples are processed based on the tests that need to be conducted.
Importance of incorporating sample management software in labs
Labs store innumerable samples. These samples need correct inventory conditions to be used in future. The main aim is to maintain quality standards of these samples for accurate results and research.
One cannot physically manage these large samples, hence e-control and automation is a pre-requisite condition.
- Barcodes and RFID tags minimizes human errors in handling samples.
- Automated data entry and seamless integration with other lab instruments ensure interoperability.
Saves time, increases efficiency
- Automated lab workflows save time, allowing laboratory personnels to focus on more critical tasks.
- Reduces freezer sample tracking time. The automated alarm settings warn users of overtime and advice to shut freezer to maintain cold temperatures.
- This increases efficiency of lab system.
- LSMS ensures compliance with regulatory standards by maintaining accurate records and providing audit trails.
- Regular alerts, updates and notifications help in managing sample expiration and storage conditions.
- Less waste generation, a pro step in sustainable solutions.
- Optimized storage reduces the need for additional storage space and resources.
- Cost savings overall on management.
Data Security and Access Control
- Role-based access controls and detailed activity logs enhance data security and accountability.
Lab Information Management System (LIMS) vs Lab Sample Management
System (LSMS)
| Feature | LIMS | LSMS |
|---|---|---|
| Scope of Functionality | Broad scope, covers entire lab operations | Narrow scope, focuses on sample management only |
| Data Management | Manages diverse lab data | Manages data related to samples |
| Workflow Automation | Comprehensive workflow automation | Basic workflow support |
| Integration | High integration capability | Selective integration |
| User Base | Diverse, including scientists and managers | Specific, mainly sample handlers |
| Compliance Support | Comprehensive regulatory compliance | Sample handling compliance |
| Reporting and Analysis | Advanced data analysis and reporting | Basic reporting features |
| Cost Implementation | High due to extensive features | Low due to specific focus |
| Complexity | Complex | Simpler, quicker to implement |
Inbuilt feature specialities of MarveLIS Software Tracking System
Real-time Tracking Instantly track the status of each sample.
Barcode and Label Generation Generate customized labels and barcodes for each sample.
Integration with LIMS Interoperability between LSMS and all other software including LIMS for better action.
Simple Sample Collection Simplify the collection process with intuitive tools, reduce errors and ensure accurate sample identification.
User Access Controls Fine-tuned user access controls provide security and limit access to sensitive sample information, safeguarding confidentiality.
Automated Notifications Receive automated notifications for critical sample milestones, ensuring timely actions and reducing the risks.
Disposal Secure sample disposal processes, contributing to environmental sustainability and regulatory adherence.
Storage and Retrieval Optimise sample storage, allowing quick retrieval for analyses, minimizing delays in testing.
Compare multiple options and then select the best LSMS
- Try to make check list of what is needed and what not.
- Purpose of adopting sample management.
Consider usability and interface features
- Calculate how much effort it will take for team to implement and configure the new system. Is it worth effort?
- Research about training and support, customization options.
Check the inbuilt features and price offered
- Check for all the features that are needed like sample tracking, inventory control, real time analysis, etc.
- Compare the budget with the offered price.
- If all is ok, then get set go.
- Vendor’s support during implementation phase including installation, configuration and data migration.
- Comprehensive training programs for staff to maximize the performance.
Performance check and error handling
- Test the performance, speed, uptime, etc.
- Check how the sample management system handles errors and system failures to ensure minimal disruptions.
- Free trials and demos test the software’s functionalities, usability and compatibility.
- It also helps in finding the best suitable and reliable vendor.
How MarveLIS Laboratory Sample Management System works?
.01
Sample Logging
.02
Tracking with Monitoring
.03
Reporting
MarveLIS believes in ‘THE’ Approach
T- Team
Right Team brings more opportunities and success.
H- High Product
Accurate Product quality derives precision and enhanced technological advancements.
E- Experience
Excellent Experience is what customer seeks. This increases customer satisfaction and trust.
MarveLIS’s Sample Tracking software binds laboratory, doctors and patients with one thread
- Efficiency and effectiveness in getting laboratory results creates an environment of trust and security in patient’s heart. The patient feels confident in improving health, takes responsibility of one’s health seriously.
- There are many cases in which the patient’s health degrades due to delayed lab reports or improper lab reports.
- With MarveLIS, sample tracking becomes easy, reports reach doctors in time and overall clinical help proves affirmative.
- Further, many laboratories dispose samples in the most inappropriate ways which takes heavy toll on environment. MarveLIS follows all regulatory compliance practices and rules and dispose off the waste in appropriate environmentally sustainable way.
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