Lab Inventory Management

Optimized Lab Inventory Management for Precision in Results and Research

Achieve precision in lab results and streamline operations with MarveLIS Lab Inventory Management. Stay in control of your lab’s inventory and supply chain while minimizing errors and enhancing efficiency.

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Your Lab Essentials, Always in Check with Lab Inventory Management

Labs depend on essential supplies such as reagents, PPE, and glassware. Without a robust Lab Inventory Management system, the risk of stockouts or overstocked inventory increases, leading to unnecessary costs and wasted space.

With MarveLIS Lab Inventory Management, your lab ensures optimal stock levels, waste prevention, and quick access to all essential materials, keeping your lab both efficient and productive.

• Automated Inventory Tracking for Accuracy
• Real-Time Alerts for Low Stock
• Supplier Integration for Seamless Reordering

Simplified Lab Inventory Management for Everyday Lab Needs

A comprehensive Lab Inventory Management solution tracks essential lab supplies, consumables, and equipment necessary for daily lab operations. By managing inventory accurately, labs can prevent shortages, reduce wastage, and enhance productivity.

Essentials of Lab Inventory

Glassware

• Beakers
• Flasks (Erlenmeyer, Florence)
• Graduated cylinders
• Test tubes
• Pipettes
• Measuring cylinders
• Plasticware:
• Petri dishes
• Pipette tips
• Sample vials
• Disposable gloves
• Test tube racks

Basic Tools

• Bunsen burners
• Hot plates
• Magnetic stirrers
• Centrifuges
• Microscopes
• Measuring Instruments:
• Balances (analytical and top loading)
• pH meters
• Thermometers
• Spectrophotometers
• Calipers and rulers

Consumables:

• Reagents and chemicals
• Solutions (buffers, acids, bases)
• Sterile water and solvents
• Cleaning supplies (e.g., bleach, ethanol)
• Waste disposal bags (biohazard, general waste)
• Safety Equipment:
• Lab coats
• Safety goggles
• Face shields
• Fire extinguishers
• First aid kits
• Safety showers and eyewash stations
• Storage and Organization:
• Refrigerators and freezers
• Chemical storage cabinets
• Shelving units
• Labeling supplies (labels, markers)

Miscellaneous

• Notebook and pens
• Data recording systems (computers, software)
• Standard operating procedures (SOPs) and manuals

The list above of all specific items might vary depending on the type of lab and the experiment and research being undertaken.

Challenges Solved by Lab Inventory Management

Inventory management issues

• Stockouts that are running out of essential supplies or reagents.
• Overstocking or excess inventory leads to waste and higher costs.
• Inaccuracy in tracking records or difficulty in locating items.
• There is no proper documentation.

Safety and risk management issues

• Accidents, like spills, exposures, and other sudden reactive incidents.
• No proper training schedule was set up for all personnel in safety protocols and emergency procedures
• Equipment breakdowns and calibration issues reduce accuracy and reliability.

Cost maintenance constraints

• Budget management.
• High input costs.
• High depreciation costs.
• Low savings.

Data management and quality control issues

• Issues in managing and integrating various software platforms for data and inventory.
• Not able to maintain quality data and robust security arrangements.

These are only a few of the problems that lab managers confront on a daily basis. No worries, MarveLIS is an excellent lab manager.

MarveLIS is your full-time Lab Manager

Automates inventory tracking

E-inventory tracking using barcodes or RFID technology monitors stock levels in real-time, reducing manual errors and streamlining reordering processes.

Expiry alert notifications and reorder alerts

Automatically inform lab managers of upcoming expiry dates, allowing timely reordering or disposal of items, preventing stockouts, reducing waste, and ensuring compliance with safety regulations.

Centralized data management

It consolidates all lab data into a single system and performs data analysis.

Usage tracking

It monitors lab supplies and equipment consumption rates, allowing for precise inventory adjustments, preventing shortages, and optimizing stock levels based on actual usage.

Budget management

By providing the services mentioned above, MarveLIS tracks expenses, controls costs and optimizes resource allocation to help stay within financial limits while maintaining quality.

Perfect multiple-platform integration

MarveLIS seamlessly connects with various software systems, apps and tools, ensuring smooth data flow and consistency across platforms.

Pillars of Lab Inventory Management

Efficient lab inventory management has several interrelated vital components that work interdependently to ensure supplies are well-organized, readily available, and properly utilized.

Inventory Tracking

• Inventory management software or databases/spreadsheets track quantities, locations, and items’ usage.
• Implement barcode or RFID tagging for easier tracking and automated updates.

Stock Levels

• Set thresholds for reorder levels by fixing minimum and maximum stock levels to prevent shortages or overstocking.
• Maintain an additional buffer stock for critical items to manage unexpected demand, supply delays, or unforeseen situations.

Ordering and Procurement

• Maintain a list of approved suppliers and their contact information.
• Create and track purchase orders for new supplies and equipment.
• Verify and inspect items upon receipt to ensure they meet quality specifications and are in good condition.

Storage

• Designate specific storage areas for different items with proper labeling.
• Ensure proper storage conditions for temperature-sensitive items.
• Track expiration dates for all items and implement regular checks and disposal of expired items.
• Use FIFO (First In, First Out) rule to ensure older stock is used before the arrival of newer stock.

Consumption Use and Maintenance Monitoring

• Record the usage of supplies to help forecast future needs and adjust inventory levels.
• Conduct periodic inventory audits to reconcile physical stock with records.
• Track maintenance schedules and ensure that equipment is serviced regularly.
• Ensure instruments are calibrated according to the manufacturer’s recommendations.

Documentation, Compliance, and Training

• Keep detailed records of inventory levels, orders, etc., either manually or electronically.
• Ensure compliance with regulations related to hazardous materials, safety standards, and other legal (domestic and global) requirements.
• Train lab personnel on inventory management procedures and protocols, including proper handling and documentation.
• Develop and maintain SOPs (Standard Operating Procedures) for inventory management practices.

Waste Management

• Implement procedures for safely disposing of expired or unusable items, including hazardous waste.
• Wherever applicable, establish recycling programs for all reusable materials like glassware, plastic, etc.
• It will ensure the lab’s sustainable economic optimization both internally and externally.

MarveLIS promises

Sustainable Disposal Practices

• Secure and compliant sample disposal procedures, contributing to environmental sustainability and adhering to regulatory standards.

Accurate Reporting

• We are committed to customer satisfaction and ethically correct testing standards and reporting parameters. We commit to our ‘No Errors Policy.’

Encrypted Tracking, Barcode-QR enabled Storage and Retrieval

• Authentic login helps in real-time tracking by reliable authorities; any foul attempt generates automatic alerts. Labeled storage and recall help optimize the organization of large batches of inventory.

Complete Compliance and Database Update

• We update our database regularly per incoming notifications and promise compliance at all levels with all standards and regulations. We thoroughly monitor inventory levels (over/low), buffer stock, consumption patterns, etc.

Interactive Dashboards and Interfaces

• MarveLIS values its customers; hence, the intuitive designs and displays help reduce the effort spent searching for required information, thus reducing time waste and prioritizing patient care.

Inventory Automation

• Automation senses stock and generates alerts, which helps trace low and high inventory thresholds. As a result, the procurement order and delivery become convenient.

  B2B suppliers can be contacted without any lag for the timely availability of items.

Why is Lab Management Important?

• Lab management is essential to carry out the mentioned tasks smoothly:
  • Real-time data integration of lab systems (LIMS, LIS) with other platforms for updates and alerts.
  • Tracks key performance indicators (KPIs) like throughput, error rates, and turnaround times.
  • Scheduling equipment servicing based on usage patterns to prevent unexpected breakdowns.
  • Precise batch tracking of reagent batches for quality assurance and contamination control.
  • Supply chain optimization, such as accurate time tracking and real-time integration, helps manage supply chains effectively.
  • Sample lifecycle management, as each sample has a manufacturing and expiry date. Knowing the exact shelf life helps understand which batch to use first, which needs to be disposed of, etc.
  • Environmental monitoring includes tracking lab conditions (temperature, humidity) for sensitive equipment and materials.

Lab Inventory Management with Tech-Advanced MarveLIS is a Revolution.

Smartly manage your lab inventory with our tech-upgraded LIS (Laboratory Information System) and feel the power of hassle-free, efficient modern labs.

Integration with Lab Information Management Systems (LIMS)

• LIS (Laboratory Information System) handles patient-level diagnostic data, while LIMS (Laboratory Information Management System) is responsible for lab workflows, such as inventory, sample tracking, etc.

  Integrating LIS with LIMS reduces the gap by directly connecting patient data with lab operations, boosting R&D, updating databases, reducing manual data entry, interconnecting different labs, etc.

Automation

• Automation in lab inventory management reduces human error, speeds up processes, and handles repetitive tasks such as sample preparation and analysis, data entry, alerts and notifications, etc.

Telemedicine Integration

• Integrated advanced technological interventions allow lab data to be transmitted directly to physicians, health experts, doctors, etc., for timely diagnosis and treatment recommendations.

Cloud Computing

• LIS is a cloud computing setup that provides centralized, remote access to lab data, enabling real-time data interpretation, secure data storage, and seamless integration across multiple platforms. Cloud-based LIS reduces IT infrastructure costs and ensures data backup and regular updates.

AI and Machine Learning

• Advanced algorithms help in predictive data analysis, understanding trends, and improving decision-making in diagnostics.

Blockchain Technology

• Integrating blockchain technology provides secure, tamper-proof data management and ensures transparency and traceability of lab results.

Electronic Health Records (EHR)

EHR Integration enables seamless data flow between labs and all healthcare providers.

Data Analytics and Big Data

Processes large volumes of lab-generated informational data, analysis for trend forecasting, advanced pattern recognition, optimizing diagnostics and operational workflows.

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Informics Digital Inc.
East Windsor, NJ 08520 USA

 

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+1-855-846-8324

Email

contact@informicsdigital.com

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FAQs

List some best practices related to Lab Inventory Management.

• Clear Labeling:

Consistent and clear labeling for all inventory items for quick identification and fewer generated errors.

• Accurate Record Documentation:

Update inventory logs regularly to reflect current stock levels, consumption, and other changes.

• Categorize Inventory:

Group items into similar clusters for easier management and quick access that will reduce time spent on searches.

• Set Reorder Points:

Establish minimum stock level thresholds for each item and automate reordering processes to prevent shortages and overstocking.

• Regular Audits:

Schedule periodic inventory audits to verify stock levels, identify discrepancies, and adjust ordering practices as needed.

• Inventory Tracking Systems:

Utilize software for real-time tracking, automated alerts, etc., to enhance lab accuracy and efficiency.

• Standardize Procedures:

Develop and stick to Standard Operating Procedures (SOPs) to ensure consistency in inventory management.

How do you manage lab inventory using a software system?

The software can significantly enhance lab inventory management by providing inbuilt tools and applications to self-manage stuff.

• Unique Identification:

Unique IDs to reagents via barcodes and human-readable names for precise tracking.

• Storage Management:

Captures and manages storage locations to ensure easy retrieval of supplies.

• Stock Reporting:

Provides detailed reports on remaining inventory levels, facilitating timely reordering.

• Expiration Notifications:

Alerts about upcoming expiration dates to avoid using outdated supplies.

• Low Stock Alerts:

Sends notifications when inventory levels are low or soon going low to prevent shortages.

• Workflow Integration:

Integrates with other lab workflow tools for efficient coordination.

How do you choose the right software management system for Lab Inventory Management?

While choosing any software for a lab inventory management system, evaluate several factors to ensure it aligns with your lab’s needs:

Core Requirements:

Does the software fulfill your essential and core inventory management needs?

Additional Features:

Does your lab require additional functionalities, such as sample tracking and inventory management? What is the purpose you are searching for?

Cost vs. Usage:

Does the cost of the software align with its expected use and the value it provides?

User-Friendliness:

Is the software intuitive and easy to learn, or does it present frustrating issues for users during trials?

User Acceptance:

Have you secured buy-in from the end-users who will interact with the software?

Flexibility:

Can the software adapt to your long-term inventory requirements or not?

Integration Capabilities:

Does it integrate easily with other lab processes, such as biological sample tracking or electronic lab notebooks?

How does improved lab inventory management help in the future?

• Improved Lab Inventory Management holds significant promise for the future of laboratory operations.

  Efficient management reduces waste, crucial for handling hazardous or reactive materials and non-recyclable items like PPE that might expire before use.

  By streamlining inventory tasks, scientists can concentrate on their primary research responsibilities rather than shifting duties as inventory managers.

  Transitioning to cloud-based systems further reduces paper and electronic waste. Automated cloud systems facilitate better collaboration and communication by providing real-time updates through a centralized platform, fostering stronger interdepartmental connections and improving overall productivity.

How do you organize inventory for a laboratory?

• To organize laboratory inventory, categorize items by their similar types (chemicals, equipment, consumables, etc.), make small batches and assign storage zones to batch items.
• Label respective shelves, drawers, and containers clearly with item names and quantities. Implement an e-tracking system for easy monitoring and updating of consumption.
• Regularly audit stock levels and ensure safe storage and handling of hazardous materials by putting them in non-reactive coverings.
• Maintain reorder points for critical supplies and train the staff in proper inventory procedures to ensure resource management accuracy and efficiency.

How do you track lab inventory?

• Use a digital system/software/tracking app or spreadsheet to log each item, including quantity, expiration date, and storage location.
• Assign barcodes or QR codes for efficient scanning and updating of information.
• Regularly audit stock levels to detect supply or demand shortages or surpluses.
• Set up e-alerts for low stock or items nearing expiration dates.
• Ensure staff update the system after using or receiving supplies for real-time accurate information.

What is the role of inventory management?

Inventory management ensures that the correct quantity of supplies is available at the right time while optimizing resources and minimizing waste at the same time. It tracks stock levels, prevents shortages, and controls input costs by avoiding overstocking.

Efficient inventory management enhances operational efficiency, maintains product quality, ensures continuous workflow, supports accurate budgeting and improves customer or research outcomes.