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Laboratory Workflow

The flow that drives innovation in experiments and converts them into excellence

  • MarveLIS Laboratory Workflow is the scientific engine behind revolutionary clinical research, crafting the blueprint with precision and optimized work processes.

Laboratory workflow stages

The laboratory workflow is a sequential process that interconnects various stages and steps.

Pre-analytical phase:
  • It includes patient preparation, sample collection, labeling, transportation, and handling.

    Proper identification and documentation are critical to avoid errors.

    • The patient visits a healthcare provider, which in turn orders him to take certain tests.
    • The samples (like blood, urine, etc.) are collected by the laboratory worker or the healthcare worker with proper labeling marks, QR code or any other technique to mark different samples.
    • The samples are then safely transported to the lab for scientific analysis, ensuring contamination-free or damage-free handling. They are properly stored in a technologically controlled environment for real-time tracking.
Analytical phase:
  • This phase includes actual testing and analysis of all the samples collected.

    Lab Technicians and experts analyze the samples using various scientific instruments and methods on established protocols and standards.

    Quality control checks ensure accurate results.

    • Samples are divided into small, orderly batches with e-labeling. The sample is selected and tested using globally set compliance standards and precision marks.
    • Regular quality control methods are applied to check the reliability of testing standards and tested samples.
Post-analytical phase:
  • This phase integrates reviewing, validating, and recording results.

    If found necessary, retesting or verifying data also happens. Finally, the reports are prepared and delivered to the physician or the concerned patient.

    • Data Validation happens after the test when lab technicians review and validate the data to ensure the results obtained are accurate.
    • The validated test results are then recorded, and reports are generated.
    • The results are compiled into a detailed report, interpreted, and communicated to the healthcare provider, enabling timely diagnosis and medical treatment decisions.
    • Follow-up actions such as result re-evaluation, consultation with specialists, or additional testing may occur.

MarveLIS lab workflow from process to progress

Laboratories are the backbone of all scientific research, healthcare diagnostics, and product development.
From sample handling to data analysis, every step in a laboratory must be optimized to ensure accuracy, speed, and reliability in results.
A set of procedural guidelines that manage and coordinate tasks among personnel and systems within the lab environment.
The simplest way to visualize workflow in a clinical laboratory is as a checklist or flowchart, dealing with the detailing of each procedure and all tasks that everyone must follow to ensure smooth operations and highly productive lab outcomes.
Workflow in clinical labs is meticulous and minute detail-oriented.
It starts with the client who orders tests, followed by sample collection. Accurate labeling with proper storage and transportation, processing, testing, and quality checks, reviewing results in the lab, and lastly, reporting the findings to the client.

Get accurate lab predictions with us.

Core components of the laboratory workflow process

The efficiency of integrated operations performed on the samples drives the accuracy of lab outcomes. The core functional components include:

Sample Management

  • Precise tracking, smart labeling (barcodes/RFID, etc.), and orderly storage of samples to prevent chaos.
  • Use of smart technologies like IoT, AI, sensors, etc., for easy identification and real-time status updates, automation to monitor sample location, condition, and lifecycle management.

Data Capture and Integration

  • Automated data collection from instruments using smart IT technologies minimizes manual entry errors.
  • Integration of laboratory instruments with the LIMS (Laboratory Information Management System) and Electronic Health Record systems for seamless communication.
  • Centralized cloud-based data storage ensures easy access to all from anywhere, anytime.

Workflow Automation

  • Customized automated workflows (for example, kanban, calendar, infographics, etc.) that help in checking routine tasks and reducing human resources and human errors.
  • Scheduling e-task alerts and updates to optimize testing queues and resource allocation.
  • Trigger-based notifications (for example- when any test is completed, data is auto-sent for review).

Compliance and Quality Control

  • Built-in regulatory compliance features for the healthcare industry.
  • Standardized protocols and checks to ensure tests are done according to pre-specified quality standards.
  • Audit trails and critical data security safeguards as per regulatory requirements (for example, ISO, FDA).
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Reporting and Data Analytics

  • Automatic report generation for fast delivery of results to stakeholders.
  • Use of data analytics and intuitive dashboards to track performance metrics (KPIs) and trends.
  • Customized report templates for client-specific requirements.

Lab Workflow: Software Resource Management

Rational use of available resources not only helps in increasing productivity in minimum overall input costs but also helps in adapting to sustainability and environment friendly practices.

MarveLIS’s resource optimization and use is a live example that is attracting focus and getting the trust of 100+ clients.

Here is how it goes:

Reducing human workload and errors

  • Digitalized lab workflow drastically reduces manual work and manual labor, thus giving space for employees and staff to relax.
  • Automation brings down paper loads and reduces small but critical errors and omissions.

Equipment maintenance

  • Implementing preventive maintenance schedules to reduce the risk of equipment failure by integrating software with other lab devices.
  • Tracking instrument usage to predict maintenance needs and avoid downtime.

Stock control

  • Implementing automated technologies to track the status of items and reorder critical supplies accordingly.
  • Setting minimum threshold alerts and updates for high-demand items to ensure constant availability.

Budgeting and cost management

  • Reviewing expenses regularly to optimize resource utilization and cut unnecessary cost loads.
  • Creating a balanced budget between capital expenditures and operational costs.

IT Infrastructure

  • Ensuring reliable internet and server connections for seamless lab operations, periodic backups, and archives.
  • Cloud-based systems for resource tracking, storage, etc., enable remote access and reduce overall costs.

Resource management

  • Efficient utilization of laboratory instruments and personnel through scheduling and task assignment strategies.
  • Real-time inventory management of consumables and other reagents, reducing downtime due to stockouts.
  • Check inventory for overstock and understock levels for constant availability and reduction in wastage processes.

Now, get access to your reports online. Thanks to the workflow software

  • Integrate your LIMS, Electronic Health Record (EHR), or any other device or platform with any lab software and get access to your reports instantly.

    You can also download it in any format, print the report, and take the copy offline to keep in records.

    Get updates and alerts on your registered personal devices,

    • Email
    • WhatsApp
    • SMS alerts

Laboratory workflow software is all about customization

It offers flexible, easy add/delete/modify features to let you edit information as and when required.

  • Update insurance providers
  • Update address and other personal details
  • Add tests
  • Customize packages
  • Retrieval of previous test results
  • Update healthcare provider’s information and explore many other customizable features…

MarveLIS fulfills all the above points. Check here.

Consequences of Incompetent Laboratory Workflow

Inefficient laboratory workflow processes lead to several serious consequences, impacting both patients and the laboratory’s operations.
Below are some of the key consequences mentioned:

Delays in test results with other loop lags

Inefficiencies cause delays in processing and reporting results, leading to longer waiting times for patients, doctors, other healthcare providers, etc. This hinders timely diagnosis and medical treatments.

Increase in chances of errors.

Poor workflow management results in sample mislabeling, contamination, or data entry errors, ultimately incorrect diagnoses or the need for repeat tests. Thus wasting time, labor and finances.

Higher costs

Inefficiencies increase costs due to repeated tests, wasted reagents, or extended staff hours. Laboratories may also face financial penalties if delays or errors affect Service Level Agreements (SLAs) with healthcare providers or if any protocol is not followed.

Reduced staff productivity

A poorly designed workflow creates bottlenecks and increases workloads, leading to frustration and burnout among lab staff, lowering overall employee efficiency and productivity.

Lower Patient Satisfaction

Patients may become dissatisfied due to prolonged delays in results or outcome errors, highlighting doubts about the lab’s reputation and reliability.

Compromised quality control and regulatory compliance

Inadequacy in lab workflow will lead to compromised quality control measures, faulty standards and unreliable test results.

Efficient features that support MarveLIS as a perfect lab software

Accessibility anytime, anywhere

Experience unparalleled accessibility with the cloud ecosystem. Whether you are in the lab, at home, or on the road, access and manage crucial data, along with other lab processes, effortlessly through a secure online connection.

Multi-integration capability

Cross-platform integration like HL7, LIMS, EHR, etc., for seamless, unhindered communication between devices.

Improved collaboration between multi-center labs

Decentralized system from a single diagnostic center to a collaboration of many processing and collection centers. Optional login for registration and to access reports.

Comprehensive Workflow Management

Take full control of your lab's workflow operations—from registration, billing, system-generated barcodes, RFIDs, QR codes, and sample collection to result in entry, authorization, and reporting. Manage every aspect of lab data, with the ability to add, edit, and remove variables.

Enhanced Customer Experience

MarveLIS elevates customer communication and delivers an exceptional user experience. We deliver reliable and accurate results with speed so that patients can start medical procedures without delay. Our customer care experts are always available for any help and other support.

Optimized lab workflow best practices to improve productivity

Improving a laboratory workflow process involves implementing best practices to enhance the lab’s efficiency, reduce errors, and improve overall performance.
Some strategies are listed:

Standardize processes

Create SOPs (Standard Operating Procedures) and ensure consistency in implementing them.

Automate wherever possible

Automation reduces manual handling and errors. Automated analyzers for routine tests speed up processes and ensure consistency.

Implement lean laboratory practices.

Apply lean methodologies (like eliminating waste and bottlenecks) to streamline workflows. Regularly review and update the layout of the lab to minimize unnecessary movements and improve accessibility to equipment.

Optimize sample handling

Improve sample transportation with pneumatic tube systems or dedicated couriers to reduce delays. Batch samples based on test type or urgency to reduce idle time and improve throughput.

Improve communication

Foster collaborative communication between the laboratory team and clinicians to ensure a proper understanding of testing priorities and expectations. Integrate various devices and platforms for the uninterrupted flow of information.

Regular training, QC checks and compliance

Regularly train staff on new technologies and updated SOPs to ensure adherence to standards. Conduct regular quality assurance tests to review errors and find ways to prevent them. Prioritize patient and sample safety and use data analytics for continuous improvement.

Smart lab software, a today's necessity

MarveLIS is not just lab software; it represents an integral part of the transitioning atmosphere in technological interventions. It is smart as it is high-tech-enabled software that can be linked to any or all of the platforms to develop uniformity in transmitting information.

The smartness is measured through the following checklist:

  • Regulatory adherence to all standards.
  • Safe disposal practices enabled.
  • Efficient team collaboration and communication.
  • Sensitive data is protected with MarveLIS via encryptions and multi-factor authentication.
  • Improved decision-making.
  • Speedy trials and outcomes.
  • Can accommodate large volumes of data sets, etc.

Prepare your mind.

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Email

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