Sample Tracking
Never Lose Sight of What Matters. Precision in Tracking, Excellence in Testing
- Streamline every stage of sample management—from labeling and preparation to processing, archiving, and tracking—using MarveLIS Lab Solutions for precision and efficiency at each step.
Empower your laboratories to optimize workflows and maintain high standards with the right time, real track, and “Just in Time” operations.
Intelligent Sample Tracking to ensure error-free Sample Management
Real-time sample location monitoring
Track the exact position of each sample throughout its lifecycle. It boosts transparency, enabling faster decision-making and better chain-of-custody management across the lab.
Automated reporting and compliance tracking
Systems streamline compliance by generating detailed as per regulatory standards, providing audit trails, and alerting users to deviations.
Automated alerts
Automated alerts and live updates ensure that samples are never misplaced, which creates a safe and reliable environment.
Customizable dashboards
With the customizable dashboard, the layout and display of critical data and metrics can be customized based on specific needs. Get real-time insights on sample tracking, inventory, or test progress at a glance.
Integration ability
Integration with LIMS (Laboratory Information Management Systems), ELNs (Electronic Lab Notebooks), and other lab tools enable seamless data transfer, improving circulation of information, collaboration, and consistency.
Sample automation
Automation in data entry, labeling, tracking, and storing reduces errors and centralizes information, enhancing lab productivity and decision-making with optimal performance.
MarveLIS Smart Sample Tracking
Innovative Sample Tracking process is automated to manage and monitor the lifecycle of samples, from collection to analysis and storage.
The “Digitalization of Lab” uses emerging IT infrastructure and networks.
MarveLIS provides all our users with an automated, self-controlled, and reliable Sample Tracking experience. Our process is easy to understand and implement, and we assure you of accurate results with precision-based surveillance.
Check out MarveLIS workflow automation below:
MarveLIS Sample Tracking Workflow Automation Process.
Sample Collection
- Source Identification of the sample (example, patient, location, or material type).
- Standardized procedures to collect the samples- blood, tissue biopsies, environmental swabs, raw material extraction, etc.
- Labeling and assigning a Unique Identifier (barcode, RFID tag, QR code) to the sample for unambiguous tracking.
- Documentation of metadata such as the date, time, location, person responsible for sample collection, and any relevant conditions (e.g., temperature, humidity).
Sample Reception & Logging
- Sample reception and verification of sample upon arrival at the laboratory or storage facility.
- Data entry of sample metadata into a Laboratory Information Management System (LIMS) or other tracking software.
- Preliminary checks to ensure the sample meets the required standards (volume, contamination status, etc.).
Sample Preparation and Storage
- Preprocessing may include separation, dilution, concentration, or purification.
- Aliquoting means dividing the sample into smaller portions (aliquots) if multiple tests or replications are needed and labeling individual aliquots.
- Condition Management involves storing samples under appropriate conditions (controlled temperature, humidity, or light exposure) in freezers, refrigerators, or other designated storage units.
Sample Distribution
- Internal Distribution tracks the movement of samples between different departments or analytical stations within the facility.
- External Distribution monitors sample transfers to external labs or partners, including packaging, shipping conditions, and arrival verification.
- Chain of Custody maintains detailed records of every individual who has handled the sample, ensuring accountability.
Sample Analysis
- When the sample is ready for testing, log the analytical process, method, and instruments used.
- Record test results and link them to the sample’s Unique Identifier in the tracking system.
- Post-analysis handling determines whether the sample will be returned to storage, disposed of, or sent for further analysis.
Sample Disposal
- Once the sample has fulfilled its purpose, obtain authorization for disposal.
- Follow safety and environmental regulations to dispose of biological, chemical, or hazardous materials safely.
- Document the disposal event, ensuring the sample’s lifecycle is closed in the tracking system.
Reporting and Auditing
- Comprehensive reports detailing the sample tracking history, including collection, storage, analysis, and disposal.
- Conduct internal or external audits to verify compliance with quality control, regulatory, or ethical standards.
- Use audit results and sample tracking data to identify bottlenecks, inefficiencies, or areas for process improvement.
Backup and Data Security
- Regular data backups ensure information is not lost.
- Robust security protocols to control access to sensitive sample information, safeguarding against tampering or unauthorized access.
Intelligent Sample Tracking can be a game-changer for your labs
MarveLIS advanced sample tracking products provide the hidden benefits of converting labs to all-new “Smart Labs” with a double-fold increase in precision, accuracy, and accountability.
The features enlisted promise you the much-awaited all-around growth of your labs at all levels.
Accurate measurements and results:
Advanced sample tracking systems ensure precise recording and monitoring of individual samples, minimizing errors and improving data reliability.
Instantaneous Monitoring options
Gain live and immediate visibility into sample status, from collection to analysis, allowing for prompt responses to any issues or deviations.
Efficient output productivity
Streamline lab workflows by automating sample management tasks, reducing manual errors, and speeding up processing times.
Standardized Compliance
Maintain thorough sample handling and processing records, ensuring adherence to all regulatory standards and audits.
Input cost reduction and higher savings
Reduce waste and avoid costly errors through better tracking and management, leading to more optimum resource use and ultimately reducing your budget.
MarveLIS surpasses all levels of Operational Excellence
Magnified Traceability
Track samples through every stage of the lifecycle, providing a comprehensive history that supports accuracy and accountability in results.
Engaging User Experience with improved decision-making:
Access detailed tracking data for informed decisions and continuous process improvements, with good-to-go dashboards and easy-to-read reports and analysis.
Superclass Lab Integration
Effortlessly integrates with your lab instruments and equipment, automating data capture and aligning workflows to eliminate manual errors—enhancing productivity and delivering flawless results.
Responsible Archiving
Optimizes sample management by effortlessly guiding samples through secure archiving or responsible disposal, adhering to strict protocols and regulations—ensuring your lab remains compliant and clutter-free.
HL7 System Integration
Embrace seamless, interoperable communication with MarveLIS HL7 System Integration. Connect your LIS with other healthcare systems effortlessly, ensuring a smooth data exchange and collaboration across the healthcare ecosystem.
Fax Tracking
Now monitor and manage fax transmissions related to test results, orders, or communications with healthcare providers and other stakeholders. This ensures that critical information is securely delivered and received. Fax tracking confirms transmission, records the time and recipient, and helps prevent loss or miscommunication of sensitive lab data, enhancing operational efficiency and compliance.
Tracking samples with the MarveLIS Laboratory Sample Management System.
Precision and efficiency in sample management are paramount in the fast-paced world of laboratory operations. At MarveLIS, we understand the critical role that sample laboratory management plays in the success of your lab. Our cutting-edge Sample Laboratory Management system is designed to revolutionize how you handle, track, and analyze samples, ensuring a seamless workflow and unparalleled accuracy.
Accelerate sample processing with barcoded labels, enabling instant, automated acknowledgment at any collection point—in-house or outsourced—by scanning for seamless, error-free tracking.
With unique labels and the BD Vacutainer tube guide, our Sample Management System empowers your team to quickly sort, segregate and categorize samples by type or department—streamlining workflows and enhancing productivity without the hassle.
With advanced batch management capabilities, bulk processing can be easily simplified—in-house or outsourced. Maximize efficiency and control with a fully automated Sample Management System for seamless, high-volume operations.
Simplify and accelerate sample transfers across multiple cross locations with real-time visibility. Our advanced LIMS tracking system ensures seamless coordination between labs, allowing you to locate samples instantly and manage transfers effortlessly.
MarveLIS Sample Tracking Software is a boon to the Health Industry
Healthcare & Diagnostics:
Patient Information:
Whether you are an existing or new patient, MarveLIS keeps records and archives of past and present patients' critical and sensitive information.
Reference Provider Information:
Along with patient testing records, MarveLIS keeps the information about reference providers/Primary Health Care providers to make the health system more accessible, robust and free from weaknesses.
Insurance Manager:
MarveLIS tracks and adds all insurance providers in the market and hence helps make health care more inclusive of the growing economic needs of people.
Report Generation:
The users can track their respective reports as and when needed using any available integration, such asHL7, EHR, etc. Other attractive features of MarveLIS include: • Audit Logs • Fax Tracking • LIMS Integration • HL7 Integration • Label and Barcode Generator • Data Extract Tool • Delivery Manager......
Contact Us
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Unlock the full potential of MarveLIS with a personalized demo – where proficiency in lab management meets expertise in precision solutions
Address
Informics Digital Inc. East Windsor, NJ 08520 USA
contact@informicsdigital.com
FAQs
Specimen refers to a portion of material, often biological, collected for examination, analysis, or study. It is typically used in the context of research, pathology, or diagnostics, such as a blood or tissue specimen collected from a patient.
On the other hand, sample is a broader term that applies to any portion of material taken from a larger whole for testing or analysis. While specimens are often considered a sample type, samples can also refer to non-biological materials like soil, chemicals, or air.
In short, all specimens are samples, but not all samples are specimens.
Manual sample tracking presents challenges like increased risk of human-generated errors, leading to mislabeled or lost samples or misinformation.
It is time-consuming, inefficient, and lacks real-time visibility, making tracking sample locations or conditions harder.
Additionally, manual methods often result in incomplete records, complicating compliance with already set and updated regulatory standards and audits.
These issues reduce lab productivity and increase the likelihood of inaccuracies in data and results.
To reduce lab misdiagnosis, implement rigorous quality control measures, ensure proper sample handling and labeling, use validated and standardized testing procedures, and invest in continuous staff training.
Regularly review and update diagnostic protocols, integrate advanced technologies like automation, IoT, and AI for pattern recognition, and encourage a collaborative approach where multiple experts review complex cases.
Accurate documentation and clear communication between lab personnel and healthcare providers are also crucial.
Barcoded sample tracking involves assigning a unique barcode to each sample, which is then scanned at various stages—collection, processing, and analysis.
The barcode is linked to a database containing detailed information about the sample. This process ensures accurate identification, reduces errors and enhances traceability.
It helps prevent mix-ups, track sample progress, and ensure proper handling, ultimately improving the reliability and efficiency of laboratory workflows.
